Ecosophia Midsummer 2026

[peter_van_erp]

This, my first entry on Dreamwidth. is my link for anyone who has ideas for expanding the Annual Ecosophia midsummmer potluck which I host.

Both JMG and Erica Lopez, on the Ecosophia post of July 2, suggested we expand to a multi day event similar to Ecosophia Glastonbury 2025.

2025 https://www.ecosophia.net/climate-change-an-unwelcome-future/

We need help in organizing.

We need people who are able to lead discussions or present.

I have ideas for what to do here in Divine Providence.

Comments

[walt_f]

My experience in organizing events (such as small conventions) is several decades out of date. But for what it's worth, I do have that experience. So I might be able to advise and, because I also live an hour's drive from Providence, assist.

The fly in the ointment is my wife's condition, whose progression I can't predict in advance and which may make it more difficult for me to actually attend. I would love to be intensively involved in planning and in the event but I'm afraid of not being able to deliver when the time comes.

I think the most basic decision is, will Adocentyn take place entirely at your property or will there be a venue (rented meeting space)? A whole lot of other questions depend on that. I assume you're not planning on renting space, but if you are, you need to book now, and consider how you're going to cover the cost (e.g. patron donors or admission fees). Weather is a potential issue if you're using your yard. Consider a rented "tent" canopy as an option. I don't have any experience with public park events but Providence allows gatherings of 25-100 in public parks with a $100 or $150 permit, presumably per day. I imagine such park gatherings would be very "public" in terms of curious onlookers being around. There don't seem to be any permits required for gatherings below 25 people in public parks so that's a consideration for daytime outings. I recall you seem to have an ample collection of chairs for your own yard. Might some activities require a large table to sit around? There are ways to improvise that.

The events I ran didn't involve providing or catering food (apart from weddings that are in a whole different league cost-wise). For my gaming conventions I would write up a printed local food guide with a map to nearby restaurants, ranging from the very cheapest I could find to moderate fine dining not requiring reservations, as well as bars and food markets, with hours and typical prices. Maybe that's not necessary nowadays with apps. (That's what I meant about being out of date.) I'd advise against providing any meals on-site (I know you do fine with the potlucks but the focus on an event is different); maybe plan some deliveries that attendees can buy into. Just providing soft drinks or even just cups and ice for bring-your-own is a lot to do for three days, though is probably worthwhile for general comfort.